Afrisoft Store Management runs inventory, purchasing, point of sale, store transfers and a full general ledger across all your branches. It includes weighted-average costing, multiple currencies, and role-based controls that keep buying prices private.
Stock, sales and accounting share one database, so every sale, receipt and transfer updates your inventory and your ledger at the same time.
A tap-to-add item grid ordered by what sells most. Each sale checks stock, deducts it and records the profit on every line.
Items, vendors, purchase orders and goods receipts, with stock tracked per store at weighted-average cost.
A chart of accounts, journal entries and automatic GL posting from sales, purchases, stock takes and write-offs.
Email OTP sign-in, a per-module rights matrix, store-scoped access, maker-checker approvals and a full audit trail.
A goods receipt raises stock and cost, a sale posts revenue and COGS, and every report stays current.
Company profile, base currency, multiple stores, currencies and exchange rates, plus per-company email settings.
SetupCategories, units of measure with conversion, items with selling prices, and stock levels for each store.
Per-Store StockPurchase orders with approval or rejection, goods receipts created from POs, and vendor invoices and payments.
PO → GRNSales are completed atomically with profit per line. Customer records, credit notes, and voiding behind a separate permission.
Point of SaleDispatch stock between stores with its cost carried along. The receiving store accepts or rejects, using separate approval rights.
Cost-AwareCount sheets, variance posting, ad-hoc adjustments, disposals of damaged stock, and internal-use tracking.
AccuracyBills of materials and production runs for businesses that make what they sell, such as food stalls, bakeries and small manufacturers.
BOMChart of accounts, manual journals that must balance before posting, and automatic entries from every transaction.
Double-EntrySales, sales by item, sales per salesperson with commission, inventory valuation, low stock and stock movement, with Excel export.
Excel ExportLow-stock alerts after sales and stock takes, a daily digest, and email alerts when transfers are dispatched or received.
Email AlertsExcel templates for items, vendors, customers, opening stock, accounts and more. Re-uploading is safe, and the system reports errors for each row.
Excel ImportA view, add, edit and delete rights matrix for each module, special rights, an audit log, and soft delete with created-by and updated-by on every record.
RBACYou don't need separate accounting software. Operational transactions post to the general ledger automatically, and the financial statements are calculated live.
| Event | Debit | Credit |
|---|---|---|
| Sale Completed | Cash | Revenue |
| Cost of Sale | COGS | Inventory |
| Goods Received | Inventory | Accounts Payable |
| Sale Voided | Equal & opposite reversing entry | |
| Stock Take Overage | Inventory | Inventory Adjustment |
| Stock Take Shortage | Inventory Adjustment | Inventory |
| Item Disposal | Write-off Expense | Inventory |
| Internal Use | Internal-Use Expense | Inventory |
Each step updates quantities, costs and ledger entries automatically.
Order from a vendor, with line descriptions and an approval step before it is sent.
A goods receipt from the PO adds stock, recalculates average cost, and posts DR Inventory / CR Payable.
Stock is checked and deducted, and profit is calculated for each line. The sale posts revenue and COGS to the GL.
Dispatch to another branch. The receiving store blends the incoming cost into its own average.
Stock takes correct the quantities, and the reports and dashboard show the true position.
Staff see what their role allows and work only in the stores they are assigned to. Every change is recorded.
Cost, buying price and profit are removed from every screen, report and export for roles without permission to see them.
Sign-in requires a password and then a one-time code sent by email.
Users can only sell from, and report on, the stores they have been assigned to.
Separate rights for creating and approving transfers, disposals and voids, so no one person controls the whole process.
Every record shows who created, updated or deleted it. Deleted records are hidden rather than destroyed.
Superadmins can export all system data and uploaded files on demand, then download or remove old backups.
Request a demo of Afrisoft Store Management for your shop or chain. Get in touch with our team directly.
Afrisoft Store Management connects your shelves, tills and ledger, so you always know your stock, costs and profit.